Nowadays, many Australian companies rely heavily on cloud accounting software. Understanding its security features is critical because they protect important financial data. A thorough knowledge of cloud accounting security will help business owners earn clients’ trust and preserve their business integrity.
As a team of Gold Coast Xero accounting experts, we bring vast industry knowledge and experience to the table. We strongly recommend considering several factors before switching to cloud-based software. This blog will explain these considerations to help you make a sound, long-term decision.
Is Cloud Accounting Safe?
Cloud accounting is a secure, safe, and reliable strategy for Australian organisations to safeguard financial information. It uses encryption technology to secure data during transmission and storage. Cloud software converts data into a secure code that users can only obtain using a decryption key.
Even if a cyber thief steals sensitive information from your financial records, cloud accounting gives you valuable peace of mind because the converted secure code makes the stolen data unreadable and secure, nullifying their efforts.
Cloud accounting developers go beyond the call of duty to enhance their security. They set up firewalls, intrusion, and detection systems, ensuring you and your clients can sleep peacefully at night knowing your financial data is safe.
How Secure Is Cloud Accounting?
Natural calamities, such as floods and earthquakes, and hardware failure are business owners’ worst nightmares. Both of these incidents, which involve physical servers, can instantly wipe out sensitive financial data.
Fortunately, cloud accounting security has reliable, secure data backups and disaster recovery alternatives, allowing users to access financial data from remote servers.
Cloud accounting software’s most effective and reliable disaster recovery features are data replication and backup systems. These preventive measures guarantee clients that their data is secure and recoverable after a natural disaster.
Data replication: In this scenario, the software creates copies of financial information and stores them in various locations, ensuring users can obtain the data from another venue in case a natural calamity strikes one location.
Backup system: Conversely, a backup system creates a copy of your financial data and stores it offline or in a separate location, guaranteeing users that they can restore the affected information.
How Does Cloud-Based Accounting Protect Financial Data?
Cloud-based accounting software prioritises data protection to safeguard critical financial data. Encryption is at the forefront of this objective—it converts data into a code accessible by the appropriate decryption key. This process guarantees confidentiality when the system transmits and stores data.
Some manufacturers prevent cloud accounting security issues by using multi-factor authentication (MFA), which requires several forms of user identification. This strategy effectively eliminates unauthorised access and data breaches.
Automated Backups
Cloud accounting software’s automated backups are an effective strategy for storing financial information, ensuring the system protects and saves delicate financial data. Unforeseen circumstances may compromise critical information, including hardware failures, cyber thefts, and inadvertent deletions. Fortunately, automated backups effectively save your company’s financial data.
Frequent backups across multiple venues give business owners valuable peace of mind and reassurance. They can easily access their data despite potential threats and unexpected setbacks.
Physical Storage
Saving precious financial information in cloud accounting systems doesn’t mean it floats aimlessly in cyberspace. Instead, physical servers that act as powerful computers store and manage your organisation’s financial data.
These servers are located within data centres fully equipped with advanced cloud accounting security measures, cooling systems, and backup power sources that protect valuable information.
These data centres are strategically located in different countries for maximum efficiency and reliability. A cloud server divides a file into smaller chunks and shares them with other servers in the data centre.
It’s a contingency plan that guarantees safety and accessibility if one server fails. Hence, data centres are imperative for optimal cloud service function.
Securing Cloud Accounting Software With Encryption
Cloud accounting systems rely on encryption for efficient financial data storage and transmission. Encryption is a security process that encodes plaintext data into unreadable text that only authorised users can decipher. This security measure helps maintain strict data privacy and safeguard the transmission of sensitive financial information. Thus, encryption helps prevent cyberattacks and provides business owners with valuable reassurance.
Cloud accounting software relies on complex algorithms to encrypt critical financial data during transmission. If a cyberthief strikes, he cannot read or decipher the information, thus preserving your financial data and business integrity.
Activity Log and Digital Data Trails
Cloud accounting systems create digital data trails resembling paper trails that monitor system activities. These digital data trails offer users transparency and a comprehensive view of every transaction, allowing organisations to store precise data and comply with Australian financial regulations.
Digital data trails are more advantageous than traditional paper trails because of their accessibility, searchability, and versatility. The former enhances auditing, financial analyses, and visibility, allowing leaders to make better long-term decisions and streamline their financial management processes.
Five Ways To Enhance Cloud Accounting Security
Strong Passwords
We strongly recommend strengthening passwords to fortify your cloud accounting security system. Please use secure passwords that combine upper- and lowercase letters, numbers, and symbols. Regular password changes minimise unauthorised access, phishing, and cyber theft.
Two-Factor Authentication
Two-factor authentication entails adding another security layer to cloud accounting software. After entering the required password, the user must verify his identity via email, SMS, or a biometric scan.
Two-factor authentication drastically minimises the probability of a hacker gaining unauthorised access to sensitive financial data. Although he obtained the password illegally, the additional security measures will prevent him from obtaining the financial information. It’s a proven strategy that gives business owners and managers peace of mind.
Team Training
We strongly recommend that employees undergo regular training on cloud accounting security and cyber threats to increase vigilance and awareness. Trained and knowledgeable staff members will be prepared for potential phishing attacks and other threats, securing valuable financial information and maintaining customers’ trust and confidence.
Configure User Access Permissions
Configuring user access permissions improves cloud accounting security by providing access to required information, considerably reducing unlawful access and data breaches. It’s a time-tested strategy that safeguards your cloud accounting system.
Hire A Specialist
Busy managers and entrepreneurs must prioritise financial management to safeguard sensitive data, comply with Australian financial laws, make better long-term decisions, and maintain customers’ trust. Hiring a qualified and highly experienced accountant will help your organisation achieve these objectives.
Please ensure you conduct thorough background checks on your candidates. A reliable professional accountant or accounting firm can help your company set up an efficient cloud accounting security system.
Your accounting expert will manage your financial information and offer real-time updates. An accountant can assist small businesses and individuals who require professional assistance.
Why Hire TW Accounting?
TW Accounting’s straightforward, professional approach has assisted numerous businesses on the Gold Coast and its surrounding areas for over a decade. Our team has helped organisations from various industries navigate the dynamic Australian financial landscape. Our solid track record and vast financial experience guarantee a viable long-term solution for your company.
We have collaborated with award-winning accounting software companies Xero and FreeAgent, ensuring a seamless transition into proven cloud accounting systems. Whether selling online or managing finances, our software applications can help you efficiently store and secure sensitive data.
Are you looking for a dependable and trustworthy accountant? Please contact us today to discuss your cloud accounting security concerns. Our hardworking team will assist you and ensure a smooth transition.
